Access Arrangements

The deadline to apply for Access Arrangements was 12 noon (BST) on 21 September 2022.

Candidates normally entitled to extra time or other accommodations in their school/college/university exams due to a documented special educational need, disability or medical condition may be entitled to access arrangements when sitting the UCAT.

Access arrangements should be arranged in advance of your test day.  Some arrangements require you to make an application with supporting evidence before you can book a test. This page outlines the access arrangements we can provide in our test centres.

Testing without access arrangements in place will not be accepted as a mitigating circumstance.


Key Dates

Access arrangement applications open:

24 May 2022 at 9am (BST)

Test booking opens:

20 June 2022

Access arrangements application deadline:

20 September 2022 at 12 noon (BST)

Deadline extended until 21 September (12 noon BST)


What access arrangements do not require approval?

Items on the Pearson VUE Comfort Aid List can be taken into the test room and do not require prior approval.  They will be visually inspected by test centre staff during the check-in process.

The following test accommodations should be arranged at least 5 working days in advance of your test by calling Pearson VUE Customer Services.  You do not need supporting evidence. 

Test centre accommodations

Wheelchair access or adjustable height desk

Subject to test centre availability.

ZoomText

If you are familiar with ZoomText, this can be arranged as an accommodation.  You may use the magnification and colour enhancement features but the reader features will be turned off.

Coloured overlay

You must supply the overlay, which will be visually inspected by staff during the test centre check-in process.  Overlays should lie flat against the screen (kept in place by static) or in a frame that sits on the top of the monitor.  Monitors in most UK test centres are 24” flat screen.

Access arrangements and accommodations that cannot be provided are detailed in the FAQ section at the bottom of this page.


What access arrangements can I apply for?

Extra test time and/or rest breaks

We offer a number of extended versions of the test to meet your needs. Your entitlement to extra time and/or rest breaks in the UCAT must be approved by the UCAT Office before you book your test.

Extra time will not be approved if your learning difficulty is primarily because English is not your first language.

As the UCAT is computer-based, extra time will not be approved if your entitlement only relates to handwriting issues.

We offer the following extended versions of the UCAT:  

  • UCATSEN (150 minutes) for candidates eligible for 25% extra test time. 

  • UCATSA (140 minutes) for candidates eligible for rest breaks but not for extra test time.  The UCATSA has the standard UCAT subtest timings with 5 minute, timed instruction sections before each subtest.

  • UCATSENSA (168.75 minutes) for candidates eligible for 25% extra test time who also need rest breaks.  The UCATSENSA has the UCATSEN subtest timings with 5 minute, timed instruction sections before each subtest.

  • UCATSEN50 (180 minutes) is for candidates who are eligible for 50% extra test time.


Timings for the extended versions of the test can be found here.

Special Test Centre Accommodations

You must apply for approval before booking your test to have these special accommodations in place at a test centre: 

Separate room

  • To test in a separate room your evidence must specify you need separate invigilation.

  • Test centre rooms usually accommodate up to 15 candidates which we consider meets the requirement for testing in a smaller room.

  • Separate rooms are not soundproofed or quieter than the main testing area. They may be near busy areas such as the invigilator station or check in area.  You may request earplugs to limit disruption. 

  • Separate rooms are subject to test centre availability.


Access to medicine or medically necessary devices or food/drink (including water) at your workstation 
- this refers to items that are NOT included on the Pearson VUE Comfort Aid List

  • This arrangement requires a separate room (see above), which is subject to test centre availability.

  • If a separate room is not available, items must be placed in a locker and used outside the testing room.

  • Candidates approved to take food/drink into the test centre room must follow these rules:

    • Drinks must be in a transparent, spill-proof bottle with a spout.

    • Food must be in a small, transparent plastic bag.

    • Hard candy (sweets) must be unwrapped and not in a container.

    • Food or drink must be placed away from the workstation while testing.

    • You may not eat or drink over or near the workstation. You are responsible for any damage to the testing room related to your food or drink.


Candidates with diabetes should refer to this information sheet.


What evidence do I need to make an access arrangements application?

Providing incorrect evidence will delay your application.  Please read carefully the information below. 

Are you currently in education (or out of education for less than 2 years)?

If you are currently in education (or out of education for less than 2 years) we require a recent, signed letter on headed paper from your current or most recent school/college or university, which should (as appropriate):

  • Explicitly state the amount of extra time you are entitled to in public exams (e.g. 25%).

  • Explicitly state the amount of time for any rest breaks.

  • Explicitly state you need separate invigilation.

  • Explicitly state any other accommodations you are entitled to in public examinations.

  • Confirm on what basis this entitlement has been agreed, for example a diagnosis from a qualified medical practitioner or an assessment by an educational psychologist / specialist teacher.

In place of a letter, a copy of an approved ‘JCQ Form 8 Application for Access Arrangements’ (all pages) that has been completed and signed by the Head of Centre/SENco and Assessor would be acceptable. 


Please refer to the FAQs at the bottom of this page for details of the evidence we will accept, if any of these circumstances apply to you:

  • You have been out of education for more than 2 years AND cannot provide the evidence detailed above;

  • You have NOT been entitled to access arrangements in your school/college or university exams;

  • You have a short-term illness or injury.


How do I apply for access arrangements that require approval? 

Extra time, rest breaks or special test centre accommodations must be approved by the UCAT Office before you book your test.  You must apply at least 10 working days before you intend to book your test.  If you leave it late in the test window to apply, your options may be limited depending on test centre availability.


Step 1: Register for a UCAT Account

You must register for a UCAT account as you will need your candidate ID.


Step 2: Apply for access arrangements

Complete the application form below and upload the correct supporting evidence.

ACCESS ARRANGEMENTS HAVE CLOSED


Step 3: Receive notification of your approved access arrangements

You will be notified of the outcome by email within 5 working days. If you have not heard from our office within this time (and after checking junk/spam folders), please email the UCAT Office and we will check on progress.  


Step 4: Book your test

Refer to the booking instructions emailed to you and book your approved test (and arrange any relevant accommodations) before the booking deadline (22 September 2022).  


Important Information
We reserve the right not to approve any access arrangements granted by your school/college/university or those recommended by the GP or specialist for the UCAT.  We may request additional evidence if, in our view, the initial supporting documentation is not sufficient to verify your eligibility.

 

Access Arrangements FAQs

What evidence will be accepted if I have been out of education for more than 2 years and cannot provide a letter from my last place of study?

Can I apply for access arrangements if I have not been entitled to them in my school/college or university exams?

Can I apply for access arrangements if I have a short-term injury or illness?

What access arrangements cannot be provided?

What if my specific exam needs cannot be met?

Can I leave the test centre room for a break?

Can I book a test with extra time before my access arrangements application has been submitted or approved?

What if I sit a test with extra time without approval?

What if I take unapproved items with me to the test centre?

Do you tell universities about my approved access arrangements?

Do I need to apply for access arrangements again if I did so in a previous year?

How do my access arrangements affect my university application?